India Onboarding Timeline Generator
Enter a role and start date and get a compliant day-0-to-30 onboarding plan for India — contract, EPF/ESI enrolment, PAN/bank KYC, background verification and equipment — with the statutory deadlines that actually bite.
Statutory sequence reviewed 2026-08-13 live rate ₹95.44/USD
What this is not. It is not legal advice and not a cost calculator. It plans the sequence and the deadlines, not the price: for the fully-loaded cost of an India hire use the Employee Cost Calculator, and for a CTC-to-in-hand breakdown the Salary Calculator. A compliant contract and any termination should be reviewed by India employment counsel.
Inputs
The hire you are onboarding
Onboarding readiness
Fast track — ready on the start date
Productive from: Oct 11, 2026. A remote mid-level / white-collar hire with a locally-provided device can be productive on day 0. Enrolment and the standard background check (5–7 working days) wrap inside the first week.
Who does what
You
You keep
Role definition, job description and the hiring decision
Compensation number and the offer to extend
Day-to-day direction and performance management
IP ownership — assigned to you via the contract’s IP clause
Choosing device policy (buy-local vs ship) and access provisioning
Wisemonk
Wisemonk (EOR) handles
Compliant employment contract & offer letter (basic ≥ 50% of CTC)
KYC onboarding (PAN, Aadhaar) and salary bank-account setup
EPF/UAN registration, ESI registration (N/A at this salary)
Monthly payroll in INR, TDS under Sec 192, Form 16, Form 24Q
Gratuity provisioning and statutory benefits
Background verification built into hiring
The onboarding sequence
Ordered day-0-to-30 path. The owner tag on each step shows who carries it under the route you chose.
- Issue offer letter & employment contract Wisemonk Role, CTC break-up (basic ≥ 50%, HRA, allowances, employer PF, gratuity, bonus), notice, probation, IP, DPDP, permanent terms.
- Run instant background checks Wisemonk ID/PAN and court/database checks clear in 1–3 days, before the start is confirmed. Collect the separate written BGV consent.
- Order the device Wisemonk Order/lease locally a few days before start so it’s ready on day 0.
- Collect KYC & EPF forms Employee PAN, Aadhaar, bank details, signed Form 11 and Form 2.
- Issue the written appointment letter Wisemonk Mandatory for every employee under the OSH Code 2020. Not optional, not a formality.
- Hand over the device & grant access Wisemonk Hand over the configured device; enrol in MDM.
- Welcome / orientation You Policies, handbook, reporting line, tooling.
- Generate UAN & enrol in EPF Wisemonk Universal Account Number linked to Aadhaar. Must exist before the first payroll run or PF cannot be remitted — the #1 first-month friction point.
- ESI not applicable Wisemonk Gross above ₹21,000/month, so the employee is outside the ESI ceiling. Group health insurance is the usual substitute.
- Confirm salary bank account Employee Tier-1 Indian bank; needed for INR salary credit (RBI norms — no direct USD).
- Continue post-join BGV Wisemonk Employment, education and address checks (5–7 working days).
- Close out background verification Wisemonk Full report on the dashboard; flagged items followed up. Moonlighting check matters for remote staff.
- Confirm equipment & MDM Wisemonk Device enrolled in device management; security posture set.
- Validate the CTC split before payroll Wisemonk Basic ≥ 50% (Code on Wages), TDS slab correct — mis-set here is the classic first-month error.
- Salary disbursed Wisemonk 1st or last working day of the month, in INR to the employee’s account.
- TDS deposited Wisemonk By the 7th of the following month (Sec 192, Income-tax Act 2025).
- EPF & ESI remitted Wisemonk By the 15th of the following month.
Compliance timeline
Dates computed from your start date. The marked rows are statutory deadlines with penalties for slipping.
- Oct 4 Offer & contract issued Statutory Signed before start; basic ≥ 50% of CTC.
- Oct 8 Instant BGV cleared Statutory ID/court checks back before the start is confirmed.
- Oct 11 Written appointment letter Statutory Handed over on day 0 — OSH Code 2020.
- Oct 16 UAN generated / EPF enrolled Statutory Before the first payroll run.
- Oct 18 BGV in progress Statutory Employment/education/address checks running.
- Oct 31 First salary disbursed Statutory INR, 1st / last working day.
- Nov 7 TDS deposited Statutory By the 7th (Sec 192).
- Nov 15 EPF & ESI remitted Statutory By the 15th of the following month.
- Statutory
Background verification plan
Tier matched to the role. Instant checks run before the offer is confirmed; deeper checks run after joining, in parallel with early work.
| Tier | Standard |
|---|---|
| Turnaround | 5–7 working days |
| Cost / candidate | $40–$75 ≈ ₹3,818–₹7,158 at ₹95.44/USD · standalone vendor per-check; bundled into the EOR fee with Wisemonk |
- Identity (Aadhaar/PAN)
- Address (field visit)
- Education (DigiLocker/university)
- Employment (UAN/EPFO)
- Criminal / court
- Moonlighting (dual-employment)
Equipment provisioning
Buy or lease the device in India.
| Import tax | None Bought in India — no IGST. |
|---|---|
| Delivery | Same day – few days Local stock or lease. |
| Warranty & service | Full local Honoured in India, unlike a US warranty. |
| Data / MDM | Ready Configured locally before hand-over. |
Risk & honesty flags
Sources & assumptions
Statutory sequence and deadlines from India’s four Labour Codes (in force 21 Nov 2025; Central rules notified 8–9 May 2026) — the Code on Wages 2019 (basic ≥ 50% of CTC), Code on Social Security 2020 (EPF, ESI, gratuity) and the OSH Code 2020 (written appointment letter for every employee). Payroll calendar: salary on the 1st or last working day; TDS deposited by the 7th; EPF & ESI remitted by the 15th of the following month; Form 24Q quarterly; Form 16 by 15 Jun. ESI applies where gross ≤ ₹21,000/month (a hike to ₹30,000 was under review in Aug 2026 but is not yet notified). BGV cost/turnaround bands from Wisemonk’s background-verification guide; equipment economics from the ship-a-laptop-to-India guide (0% basic customs duty, 18% IGST). The USD/INR rate is fetched per request from the European Central Bank’s published reference rate, not typed in — it reads ₹95.44/USD as this page was served. State-level Shops & Establishments rules still vary during the Codes’ rollout.
Planning guidance, not legal advice. A compliant contract and any termination should be reviewed by India employment counsel.
