Top 10 Payroll Outsourcing Companies in India

What are the best payroll outsourcing companies in India? The best payroll outsourcing companies in India include Wisemonk for EOR services, ADP India for global enterprises, and Zoho Payroll for budget-conscious startups. Each provider offers different strengths depending on whether you need fully managed services, SaaS platforms, or Employer of Record solutions.

This guide compares the top 10 payroll providers in India, breaking down their pricing, compliance capabilities, and ideal use cases to help you choose the right partner for 2026.

What is payroll outsourcing?[toc=Payroll Outsourcing Overview]

Payroll outsourcing means hiring a specialized provider to handle salary calculations, tax deductions, statutory filings, and compliance management. Instead of building an in-house payroll team, you delegate these administrative tasks to experts.

Professional payroll providers act as your compliance arm in India, using automated systems to process:

• Monthly salary calculations including gross pay, deductions, and net pay
• Statutory compliances like PF, ESI, PT, and TDS filings
• Tax withholdings and Form 16 generation
• Payslips and employee self-service portals
• Compliance with constantly changing Indian labor laws

The best part? Your HR team can finally focus on hiring and retention instead of drowning in payroll data and compliance paperwork.

Read more: Outsourcing to India: A 2026 Guide for US Companies

So why are more companies choosing to outsource payroll instead of keeping it in-house?

Why should you outsource your payroll?[toc=Benefits]

Outsourcing payroll saves 30-40% of costs compared to hiring in-house payroll teams. It also eliminates compliance risks, reduces errors, and scales effortlessly as your India team grows.

Global businesses choose payroll outsourcing because it provides:

• Cost savings: No payroll staff salaries, no software licenses, no compliance training expenses.
• Compliance expertise: Payroll providers handle the 2026 labor code updates, professional tax variations, and TDS filings across all Indian states. You never worry about penalties.
• Error reduction: Automated systems process payroll calculations and tax deductions more accurately than manual spreadsheets.
• Scalability: Hire across India without adding payroll headcount. Your provider handles workforce growth.
• Time savings: Your HR team stops drowning in payroll operations and gets back to strategic work.
• Employee satisfaction: On-time salaries, accurate payslips, and self-service portals mean better employee satisfaction.

From our experience helping global clients expand to India, companies that outsource typically see immediate improvements in compliance management and employee engagement while cutting payroll-related costs by 30-40%.

Read more: Benefits of Outsourcing to India for US Businesses in 2026 & Cost of Outsourcing to India

Now, here's what most people don't realize, not all payroll outsourcing companies offer the same type of service.

What types of payroll services exist in India?[toc=Types of Services]

India's payroll services fall into three main categories, each suited for different business needs.

1. Fully Managed Payroll Services means you hand off everything. Companies like Wisemonk, ADP, and TalentPro run your entire payroll processing, handle statutory compliance, and manage filings. You don't touch payroll at all. Pricing starts around $250-500 per month for small teams.
2. SaaS Payroll Software gives you the tools to run payroll yourself. Platforms like Zoho Payroll, greytHR, and Keka automate calculations and compliance while your HR team maintains control. Costs ₹40-150 per employee monthly.
3. Employer of Record Services lets global companies hire in India without setting up a local entity. Providers like Wisemonk become the legal employer, handling payroll outsourcing, tax compliance, and benefits administration while you manage the employee's work.

Read more: Best EOR Service Providers in India & How to Choose an Employer of Record (EOR)?

Now here's what most companies miss: India just rolled out major compliance changes in 2026 that affect all three models.

What changed in India payroll compliance for 2026?[toc=2026 Compliance Updates]

The November 2025 labor code reforms introduced major compliance requirements that affect all payroll providers.

The 50% Basic Wage Rule

At least 50% of your employee's CTC must now be "basic wages." This increases provident fund contributions and forces salary restructuring.

Most companies had allowance-heavy structures. Those don't comply anymore.

Mandatory Digital Payroll Records

Paper records are dead. All payroll data needs digital storage with 7-year retention and secure backups.

Your payroll outsourcing company must provide cloud-based systems that meet audit requirements. Paper-only records get you flagged immediately.

Gratuity After One Year

Fixed-term employees now qualify for gratuity after one year instead of five. This changes your payroll calculations for contract workers, learn more about contractor vs employee considerations.

Critical Statutory Compliance Deadlines

Income tax (TDS) deposits are due by the 7th of each month. Miss this and penalties start immediately.

Provident fund requires 12% contributions from both employer and employee for companies with 20+ staff. Employee State Insurance covers workers earning ≤₹21,000 monthly.

Professional tax varies by state but typically runs ₹200 per month. Your payroll services provider should track all state-specific variations automatically.

Read more: Payroll Compliance in India 2026: Everything You Must Know

If your payroll provider isn't proactively managing these 2026 updates, you're working with the wrong vendor.

Who are the top payroll outsourcing providers in India?[toc=Top 10 Companies]

Selecting the right partner from the many top payroll outsourcing companies is a huge decision for your global growth. To help you navigate the landscape, here is a breakdown of the leading payroll outsourcing companies in India that can help you execute payroll with confidence:

Top 10 Payroll Outsourcing Companies in India

1. Wisemonk
2. ADP India
3. Zoho Payroll
4. RazorpayX Payroll
5. greytHR
6. Keka HR
7. TalentPro
8. Paysquare
9. Quickchex
10. Paybooks

Here are the 10 best payroll companies in India for 2026, categorized by service type and ideal use case.

1. Wisemonk

Wisemonk is a specialized Employer of Record (EOR) and payroll services provider designed for global companies hire, pay and manage talent in India. With expertise serving 300+ global clients and managing $20M+ in payroll, Wisemonk offers comprehensive payroll outsourcing services with strong emphasis on local compliance expertise and employee self-service portals.

Why Choose Wisemonk:

• India-optimized payroll processing with automated PF, ESI, professional tax, and TDS calculations
• Fast 1-2 day onboarding with dedicated payroll experts for seamless setup
• Employee self service portal for payslips, tax documents, and leave management
• Complete statutory compliance management with proactive regulatory updates
• Transparent pricing with no hidden fees (Payroll + HRBP)

Unique edge of Wisemonk:

• Deep India compliance expertise specifically built for global businesses entering the Indian market
• 95%+ client retention rate demonstrating reliable, consistent service quality
• Comprehensive EOR services allowing companies to hire without establishing local entities
• Real-time payroll tracking with advanced payroll software and automated systems
• Dedicated HR support team with fast response times for payroll queries

Client review/feedback:

“I love their payroll feature, which allows me to pay my workforce easily without any errors. In just a few seconds, I can see the invoices generated for all of the payouts”

- Mithun V.
Mid-Market
Read the full review on G2 →

“Wisemonk has successfully hired high-quality candidates, which has impressed the client. The team is responsive to the client's requests and changes via Slack. The team also collaborates through a hiring tracker in Google Sheets. Wisemonk communicates via email and virtual meetings.”

- Dan Sampson
VP of Engineering, Cobu
Read the full review on Clutch →

2. ADP India

ADP India is part of the global ADP network with 70+ years of payroll expertise serving 1M+ clients worldwide. Offers comprehensive payroll services with 45 support centers across 140 countries.

Why Choose ADP India:

• Global payroll with standardized processes across 140 countries.
• Advanced payroll software integrating with ERP and HRIS systems.
• Automated compliance updates for changing tax regulations.
• Certified payroll professionals providing expert support.
• Multi-country payroll capabilities for international operations.

Pros:

• Industry-leading global infrastructure.
• Proven compliance management reducing tax liability risks.
• Award-winning service (Global Payroll Supplier of the Year 2024).
• Strong integration with existing business systems.

Cons:

• Higher pricing than India-focused providers.
• Implementation takes several months.
• Generic support rather than dedicated account managers.

3. Zoho Payroll

Zoho Payroll is India's leading cloud-based payroll software with 100,000+ businesses. Only provider offering genuinely free payroll for startups with full statutory compliance.

Why Choose Zoho Payroll:

• Free forever plan for up to 10 employees.
• Automated compliance across all 28 Indian states.
• Integrated with Zoho Books, People, and Expense.
• Mobile app for employee self-service.
• Direct bank transfers with multiple bank support.

Pros:

• Only truly free payroll option (no credit card required).
• Part of Zoho's 45+ app ecosystem.
• Simple interface, operational within hours.
• 2026 labor code compliant including gratuity calculations.

Cons:

• Limited customization for complex payroll structures.
• No dedicated account manager on free/basic plans.
• Requires Zoho People for time tracking/attendance.
• Customer support response times vary.

4. RazorpayX Payroll

RazorpayX Payroll brings fintech precision to payroll management backed by Razorpay's banking infrastructure. Digital-first solution automating salaries, compliance, and contractor payments with built-in banking integrations for same-day payouts.

Why Choose RazorpayX Payroll:

• Instant salary disbursements via same-day NEFT/IMPS/RTGS through RazorpayX Wallet.
• Automated compliance with TDS, PF, ESI calculations and e-filing capabilities.
• Contractor and gig worker payment handling from the same platform.
• 45+ integrations with real-time dashboards for seamless payment tracking.
• Free for 6 months when you open a RazorpayX Current Account.

Pros:

• Banking rails integration enabling faster, more reliable salary transfers.
• Ideal for startups, SaaS businesses, and digital-first companies.
• Simplified contractor management perfect for gig economy workforce.
• Modern API-driven architecture for tech-savvy organizations.
• WhatsApp and Slack integrations for instant employee interactions.

Cons:

• Primarily focused on payroll automation, limited broader HRMS features.
• Sticks to single monthly cycle, less flexibility for multiple pay periods.
• Best suited for companies already in Razorpay ecosystem.

5. GreytHR

greytHR is one of India's most widely used payroll and HR software with 23,000+ clients. Known for strong compliance features and reliability, their cloud-based platform automates PF, ESI, TDS, and professional tax for SMEs across India.

Why Choose greytHR:

• Industry-leading statutory compliance engine with automatic PF ECR, ESI returns, and PT reports.
• greytHR PayNow feature for direct salary disbursement from within the application.
• Automated tax deduction and TDS filing with Form 16, 12BA, and eTDS returns generation.
• Employee self-service mobile app for leave, attendance, payslips, and tax declarations.
• Seamless integration with Tally, QuickBooks, and other accounting systems.

Pros:

• 15+ years of proven compliance accuracy since 2011 launch.
• Affordable pricing starting at ₹30/employee/month suitable for SME budgets.
• Quick implementation with migration templates and India-based support teams.
• Comprehensive statutory reporting reducing compliance risks and penalties.
• User-friendly interface with minimalist design for easy navigation.

Cons:

• Limited advanced features compared to comprehensive enterprise platforms.
• Best suited for established mid-sized companies, may lack flexibility for rapid scaling.
• Primarily focused on payroll and compliance, lighter HRMS capabilities.

6. Keka HR

Keka is a modern, user-friendly HRMS and payroll platform with strong presence across major Indian cities, serving prominent clients like Honda, Godrej, and Saavn. Known for its intuitive interface and comprehensive features, Keka integrates HR functions with employee engagement tools for mid-sized to large organizations.

Why Choose Keka:

• Comprehensive payroll automation with salary calculations, tax deductions, and compliance reports
• Audit-ready reports with statutory override controls during payroll runs
• Seamless API integration with attendance, accounting, and ERP systems
• Mobile app support for payslips, leave management, and employee self-service
• Six-step guided payroll process making scaling beyond 100 employees easier

Pros of Keka:

• Modern, engaging UI standing out for user experience and ease of navigation
• Strong multi-entity compliance handling for organizations with multiple departments
• Handles complex scenarios including unpaid leave, overtime, and arrear calculations
• Enterprise-scale capabilities supporting 5000+ employee organizations
• Comprehensive analytics for cost benchmarking and strategic planning

Cons of Keka:

• Full feature utilization requires investment in training and onboarding
• Implementation can take longer for large-scale deployments
• Best suited for growing companies, potentially overkill for basic payroll needs

7. TalentPro

TalentPro is one of India's established payroll outsourcing companies with 25+ years of experience. Part of the $3+ billion Briley Group, they serve startups, SMEs, and MNCs with 98.9% client retention, the highest in the industry.

Why Choose TalentPro:

• Full-suite HRMS integrated with payroll processing for unified workforce management.
• SSAE18 Type II certified ensuring strict payroll process and IT controls.
• Employee self-service portal with mobile app for payslips, tax sheets, and reimbursements.
• Processes 1,000 employees in under one minute with automated systems.
• Complete statutory compliance management including PF, ESI, PT, and TDS filings.

Pros:

• 25+ years of proven expertise with benchmarked quality standards.
• 98.9% client retention rate demonstrates reliability and client satisfaction.
• Fast 15-day implementation timeline gets you operational quickly.
• Dedicated support for resolving payroll queries and compliance issues.
• Scalable from 5 employees to 5,000+ without changing providers.

Cons:

• Custom pricing requires contact, no transparent pricing available online.
• Technology interface may require training for optimal use.
• Best suited for India operations, limited international payroll beyond India, Singapore, Middle East.

8. Paysquare

Paysquare is a leading payroll outsourcing company with over two decades of experience, serving 1500+ clients across India. They offer comprehensive payroll management through their proprietary DeliziaHR platform, combining EOR/PEO services with automated payroll solutions and accounting outsourcing.

Why Choose Paysquare:

• Custom payroll processing engine providing tailor-made, highly customized payroll mechanisms
• DeliziaHR platform with rich UI/UX for managing onboarding, payroll, leave, and compliance
• Complete EOR services handling entire employee lifecycle from onboarding to exit
• ISAE 3402 (SOC 1) Type 2, ISO 27001, and GDPR certified ensuring data security
• Employee self-service portal with mobile app for comprehensive payroll access

Pros of Paysquare:

• Proven track record with 1500+ satisfied clients demonstrating reliability
• Strong customization capabilities adapting to complex payroll needs
• Dedicated payroll support with prompt, tailored assistance from expert teams
• Comprehensive statutory compliance with automated tax filing and deductions
• Flexible benefits administration including flexi benefit plans and reimbursements

Cons of Paysquare:

• Service-focused approach may not provide holistic HRMS with attendance and leave tracking
• Best suited for small to mid-sized firms, may lack enterprise-level capabilities
• Limited information on multi-country payroll capabilities beyond India

9. Quickchex

Quickchex is an established HRMS and payroll provider with over 40 years of market standing in the HR tech industry, serving hundreds of small and mid-sized businesses across India. They offer both self-service payroll software and full-service managed payroll solutions with dedicated account managers.

Why Choose Quickchex:

• Full-suite HRMS integrating payroll with attendance, leave, expenses, and compliance management
• Complete payroll outsourcing with dedicated Account Managers processing payroll on your behalf
• Scalable UI simple enough for 20-employee startups, configurable for 5000+ employee companies
• Advanced features including flexi-benefits, loans, advances, and automated TDS management
• Mobile and web employee self-service portals for payslips, tax documents, and leave requests

Pros of Quickchex:

• Comprehensive compliance management with automated statutory filings and audit-ready reports
• Dedicated account manager support providing payroll advisory on tax and compliance
• User-friendly interface streamlining HR operations and reducing administrative burden
• ISO 27001 and SOC 2-compliant infrastructure ensuring robust data security
• Trusted by 1000+ businesses with proven reliability and customer satisfaction

Cons of Quickchex:

• Customer support experiences may vary, some users report room for improvement
• Pricing requires contact for custom quotes based on configuration and services
• Less suitable for global companies needing multi-country payroll beyond India

10. Paybooks

Paybooks is a compliance-driven payroll software built for Indian SMEs, now part of TransPerfect Company, focusing on speed and accuracy with guided workflows. They specialize in automating statutory filings and providing API integrations for seamless payroll processing.

Why Choose Paybooks:

• Guided payroll runs with step-by-step workflows for attendance and manual overrides
• Automated statutory filings generating e-challans and returns for PF, ESIC, PT, and TDS
• API integration connecting payroll with HR and ERP systems
• Bulk payslip and Form distribution via email/SMS for employee convenience
• Compliance-first approach ensuring accurate tax deductions and regulatory adherence

Pros of Paybooks:

• Fast, compliance-ready payroll processing ideal for time-conscious SMEs
• Automated TDS and ESI filings reducing administrative burden
• Biometric attendance integration linking directly to payroll calculations
• Prompt technical support with responsive customer service teams
• Employee self-service portal reducing HR workload and queries

Cons of Paybooks:

• Primarily designed for SMEs, may lack enterprise-level capabilities
• Limited HRMS features beyond core payroll and compliance
• Less suitable for companies requiring extensive customization or complex workflows

You've seen the top 10 providers, now here's how to actually choose between them.

What should you look for in a payroll vendor?[toc=Choosing the Right Provider]

From our experience managing $20M+ in payroll for 300+ global companies, here's what businesses actually look for when evaluating payroll providers in India.

1. 2026 Compliance Readiness

Must actively manage the 50% wage rule and digital record-keeping requirements. Provides automatic updates for state-specific professional tax and minimum wage changes.

2. Technology Infrastructure

Cloud-based systems with mobile employee self service portals. Real-time payroll tracking and integration with existing HRIS and accounting tools.

3. Data Security

ISO 27001 certification for protecting employee data. Encrypted systems with role-based access and secure backup protocols.

4. Transparent Pricing

Clear upfront costs with no hidden fees. Scalable pricing with written SLAs for processing timelines.

5. Dedicated Support

Assigned payroll specialist who knows your business. Fast response times and proactive regulatory updates.

6. Global Client Experience

Track record serving US/UK companies expanding to India. Multi-currency payroll capabilities for cross-border operations.

For city-specific guidance, see our resources on payroll services in Bangalore, payroll services in Delhi and payroll services in Mumbai

Here are the most common challenges companies face when outsourcing payroll, and how to avoid them.

What challenges you might face when outsource payroll?[toc=Payroll Challenges]

Outsourcing can introduce communication gaps, data security risks, and system integration issues if you choose the wrong provider. The key is selecting a partner with strong compliance expertise is vital to navigate Indian labor laws without constant friction or delays.

When outsourcing payroll, you might encounter:

• Difficulty managing payroll complexities across different time zones and cultural nuances.
• Risks to data security when sharing sensitive employee details and employee data.
• Misalignment between your internal software and the provider's automated payroll systems.
• A temporary dip in employee engagement during the transition to a new payroll system.
• Delays in regulatory compliance updates for minimum wages and tax laws.
• Friction in payroll operations if there is no dedicated payroll specialist assigned to you.
• Challenges in ensuring compliance with statutory compliances like professional tax and labor laws.

Despite these challenges, the right payroll provider eliminates administrative burdens and keeps you compliant, here's why Wisemonk works differently.

Wisemonk EOR: Your Trusted partner for India payroll outsourcing [toc=Wisemonk EOR]

Wisemonk is a specialized Employer of Record (EOR) and payroll outsourcing provider built exclusively for global companies hiring talent in India. With $20M+ in payroll under management and 2,000+ employees processed monthly, We enable international businesses to hire, pay, and manage Indian employees without establishing a local entity. We handle everything from wage calculations and tax withholdings to statutory deductions and detailed pay statement generation.

Why Global Companies Trust Wisemonk for Payroll Services in India:

1. Accurate Payroll Processing: Automated systems handle employee salaries, PF, ESI, PT, and TDS calculations with zero errors every cycle.
2. Comprehensive Compliance Management: Dedicated payroll experts monitor evolving labor laws across 28 states, managing statutory filings and audits to prevent penalties.
3. End-to-End Onboarding Support: Streamlined document collection, background verification, and policy setup reduce your HR team's administrative burden.
4. Contractor Payments and Management: Seamless contractor payments with full compliance support for local tax laws and payment deadlines.
5. Employee Self Service Portal: Intuitive portal gives employees instant access to payslips, tax documents, reimbursements, and leave management.
6. Equipment Procurement and Management: Complete equipment leasing, tracking, and recovery services keep your remote and on-site teams productive.

Wisemonk provides a one-stop solution for companies looking to build and manage teams in India. Whether you're a startup or an established company, Wisemonk simplifies the complexities of Indian Payroll management, allowing you to focus on growth and innovation. Contact us today!