Feb 23, 2024

Cost of Employment in India 2024

Find out about the different types of employment costs in India. Know about employees provident fund, pension scheme, maternity benefits and more.

Cost of Employment in India 2024

Cost of Employment in India 2024: Benefits and Perks for Remote teams in India


In today's global business scene, hiring remote team members from India offers great potential for expanding talent pools while managing expenses effectively. However, understanding the ins and outs of employment costs in India can be challenging. From mandatory benefits like the Employees' Provident Fund and Gratuity to key benefits such as health insurance and pension schemes, grasping these costs is vital for informed decisions. In this article, we break down the different aspects of employment expenses in India, offering clarity to simplify your hiring process and maximize your investment in remote talent.

Why benefits matter to employees

Enhance job satisfaction and well-being: Benefits play a significant role in making employees feel valued and appreciated by their employers. Knowing that their employer cares about their well-being beyond just their salary can greatly enhance job satisfaction and overall happiness at work.

Provide financial security and stability: Benefits such as health insurance, pension schemes, and gratuity offer employees a sense of financial security for both themselves and their families. This security helps alleviate stress about future uncertainties and enables employees to focus better on their work.

Include health insurance and pension schemes: Health insurance coverage ensures employees have access to medical care when needed without worrying about the financial burden. Similarly, pension schemes offer employees a way to save for their retirement, ensuring financial stability in their later years.

Offer perks for a better quality of life: Beyond the basics, perks like flexible work hours, remote work options, childcare assistance, and wellness programs contribute to a better quality of life for employees. These perks can make a significant difference in work-life balance and overall happiness.

Increase employee morale and productivity: Employees who feel supported and valued through comprehensive benefits packages are more likely to be motivated and engaged in their work. This increased morale leads to higher levels of productivity and overall performance.

Aid in attracting and retaining top talent: In today's competitive job market, offering attractive benefits can set employers apart and make them more appealing to top talent. Moreover, once hired, strong benefits packages can help retain employees by making them less likely to seek opportunities elsewhere.

Foster a positive work culture: Cultivating a positive work culture is essential for employee satisfaction and organizational success. Benefits that prioritize employee well-being and happiness contribute to creating a supportive and positive work environment where employees feel valued and motivated to excel.

What are the benefits covered under Indian payroll compliance

Employees' Provident Fund (EPF): A mandatory savings scheme where both employees and employers contribute a portion of the employee's salary to build a retirement corpus.

Gratuity: A lump sum payment made by employers to employees as a token of appreciation for their long-term service, applicable to employees who have completed five or more years of continuous service.

Employees' Pension Scheme (EPS): A pension scheme linked to the EPF, providing financial security to employees after retirement or in case of disability.

Employer State Insurance Scheme (ESIS): Provides medical benefits, disability benefits, maternity benefits, and various other benefits to employees and their dependents, funded by contributions from both the employer and the employee.

Workmen's Compensation Insurance: Employers must provide compensation to employees for any injuries or accidents that occur during employment, either through insurance or directly.

Maternity Benefits: Employers must provide paid maternity leave to female employees as per the Maternity Benefit Act, ensuring their well-being during pregnancy and childbirth.

Employee Benefit Eligibility

Employee Benefit Eligibility

Benefit Eligibility Criteria Mandatory?
Employees' Provident Fund (EPF) All employees earning a basic salary of ₹15,000 and above per month are required to contribute to EPF. Companies with at least 20 employees
Gratuity Employees who have completed five or more years of continuous service with the same employer. Companies with at least 10 employees
Employees' Pension Scheme Employees contributing to the EPF are automatically enrolled in the Employees' Pension Scheme (EPS). Same as EPF
Employee State Insurance Scheme Only for employees earning up to ₹21,000 per month Companies with at least 10 employees
Workmen's Compensation All employees are covered, regardless of their role or level within the organization. Yes. Conditionally.
Maternity Benefits Female employees are eligible for paid maternity leave. Need to have served at least 80 days in the last 12 months. Companies with at least 10 employees

What other optional benefits does a company need to offer

Life Insurance: Employers may offer life insurance coverage to employees, providing financial protection to their families in the event of the employee's death.

Accidental Insurance: Coverage for accidents or disabilities resulting from work-related incidents, offering financial support to affected employees.

Leave Encashment: Allows employees to convert accrued but unused leave days into monetary compensation, providing additional income when needed.

Employee Stock Options (ESOPs): Companies may offer ESOPs as a part of employee compensation, allowing employees to purchase company shares at a discounted price.

Transport Allowance: Reimbursement or allowance for employees to cover commuting expenses between home and the workplace.

Meal Allowance: Provision for meal expenses incurred during working hours, either through direct reimbursement or meal vouchers.

Telephone/Internet Allowance: Reimbursement or subsidy for telephone and internet expenses incurred for work-related purposes.

Education Assistance: Financial support provided to employees for pursuing further education or skill development programs.

Housing Allowance: Assistance or subsidy for housing expenses, particularly in urban areas where housing costs may be high.

Relocation Assistance: Support provided to employees who are required to relocate for work, covering expenses such as moving, temporary accommodation, and settling-in costs.

Performance Bonuses: Additional payments or incentives awarded to employees based on their individual or team performance, encouraging productivity and achievement of goals.

Flexible Benefits Plans: Customizable benefit plans that allow employees to choose from a range of benefits based on their individual needs and preferences.

What factors to consider when designing the benefits package for employees

Know Your Employees: It's essential to understand the people who work for your company. Consider factors like their ages, whether they have families and their lifestyles.

Check Industry Standards: Take a look at what other companies in your industry are offering in terms of benefits. This helps ensure that your benefits package remains competitive and attractive to current and potential employees.

Follow the Law: It's crucial to comply with all relevant laws and regulations when designing your benefits package. This includes ensuring that you provide all mandatory benefits required by law, such as health insurance and retirement contributions.

Mind Your Budget: While it's important to offer competitive benefits, you also need to consider your company's financial situation. Allocate your budget wisely to maximize the value of the benefits package while staying within your financial limits.

Ask Employees: Your employees are the best source of information when it comes to understanding their needs and preferences regarding benefits. Conduct surveys or hold focus groups to gather feedback on what benefits matter most to them.

Health Matters: Health is a significant concern for most employees, so it's essential to consider healthcare needs when designing your benefits package. This includes providing adequate health insurance coverage for employees and their families.

Balance Work and Life: Work-life balance is increasingly important to employees, especially in today's fast-paced world. Offer benefits that support work-life balance, such as flexible work arrangements, telecommuting options, and paid time off for personal reasons.

Support Growth: Employees value opportunities for learning and career development. Provide benefits that support their growth and advancement, such as tuition reimbursement for further education, professional development programs, and mentorship opportunities.

Explain Benefits Clearly: Make sure your employees understand what benefits they are entitled to and how to access them. Provide clear and concise information about each benefit, including eligibility criteria, coverage details, and any steps they need to take to utilize the benefit.

Stay Flexible: Finally, be willing to adapt your benefits package over time to meet changing needs and preferences. Market conditions, employee demographics, and societal trends can all evolve, so your benefits package should be flexible enough to evolve with them.

Try our CTC calculator to find the employment costs

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How Wisemonk can help you design the most effective benefits package

Expertise in Local Regulations: We have expertise in local labor laws and regulations, including those governing employee benefits. We can provide guidance on mandatory benefits required by law and help ensure your benefits package is compliant with local regulations.

Access to Benchmarking Data: We have access to benchmarking data that compares benefits offerings across industries and regions. This data can help you understand what benefits are standard in your industry and geographic location, allowing you to design a competitive benefits package.

Tailored Solutions: Our talent experts can work with you to tailor benefits packages to meet the specific needs of your workforce. They can help you identify the benefits that are most important to your employees and design a package that reflects their preferences and priorities.

Cost Management: With our experience in managing talent budgets, we can assist you in managing the costs associated with employee benefits. This can help you assess the financial implications of different benefits options and identify cost-effective solutions that meet your budgetary constraints.

Administration Support: We provide administrative support for benefits administration, including enrollment, communication, and ongoing management. This can help streamline the process of implementing and managing your benefits package, saving you time and resources.

Compliance Assistance: We can assist you in ensuring compliance with all relevant regulations and reporting requirements related to employee benefits. We can help you navigate complex legal and regulatory issues, reducing the risk of non-compliance and associated penalties.

Talk to our experts and let us help you design the most effective benefits for your remote teams in India.

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