Virtual AssVirtual Assistant to MD / CEO – Day-to-Day Management & Research Supp

Job Overview

About the role

We're seeking a proactive and highly organised Virtual Assistant to support our Managing Director or CEO with day-to-day management and research needs. Working remotely from India on a full-time basis, you'll be the trusted right hand managing calendars, tracking priorities, conducting research, and handling a diverse range of operational tasks. This role demands someone who is resourceful, independent, and exceptionally comfortable navigating the internet to find solutions and drive tasks to completion.

What you'll do

• Manage the MD/CEO's calendar, schedule meetings, coordinate appointments, and prioritise daily commitments
• Maintain task lists, track deadlines, follow up on pending items, and ensure timely completion of critical work
• Conduct detailed online research to identify products, services, vendors, and service providers that meet specific requirements
• Research items and services for purchase, source reliable vendors, obtain and compare quotations, and negotiate pricing
• Handle ad hoc requests including sourcing products, finding service providers, obtaining estimates, and coordinating purchases
• Leverage search engines, online platforms, websites, and digital marketplaces to gather accurate information quickly
• Communicate effectively with internal stakeholders and external vendors to coordinate activities and resolve issues
• Maintain organised records and documentation of research, quotations, and decisions

What we're looking for

• Exceptional organisational and time management skills with meticulous attention to detail
• Proven ability to work independently and take ownership of tasks from start to finish
• Strong research skills and comfort using online tools, search engines, and digital platforms to find information
• Excellent written and verbal communication skills
• Ability to multitask and prioritise effectively in a fast-paced environment
• Problem-solving mindset with resourcefulness and initiative
• Experience in an administrative or executive support role (preferred)
• Reliability and discretion when handling sensitive information